Parish Mission Planning

Update 10/12/19

SFA Parish Mission Planning - The “What, Why, & Who”

Submitted by: Pat Brandel

 

St. Francis of Assisi Parish - Goal & Project Worksheet Summary

 

Priority A:       Regional School: Growth, Engagement, Mission

Goal:                   Ideas include: parish student enrollment goals, school families to Mass goals, missionary                                    discipleship goals, etc.

Goal Owner: John Stelzer

Projects: In-process. Priority A goals and projects to be designed by regional school. Obtain acceptance via Diocese and regional school board thereby creating a mission-based partnership among area parishes and regional school.

 

Priority B: Leadership & Missionary Discipleship: Growth, Engagement, Participation

Goal: By 2021, identify and develop 20 individuals be formed as missionary discipleship leaders who will each invite two others to be formed as missionary disciples by 2023; grow the group of missionary discipleship leaders to 50 by 2024 who will invite two others.

Goal Owner: Michelle Peters

Project 1: Drawing upon Diocesan established best practices, establish an Evangelization/Missionary Discipleship Process by January 2020.

Project 2: Drawing upon Diocesan established best practices, establish a Missionary Discipleship Leader Training/Into Formation Curriculum by January 2020.

Project 3: Identify target group, based upon desired discipleship characteristics, and develop a Communication and Invitation Plan by January 2020.

 

Priority C: Welcoming Environment: Invitation, Engagement, Participation

Goal: Create a welcoming environment where weekly parish community connection activities can occur by 2022.

Goal Owner: Deacon Mark Knipp

Project 1: Create a comprehensive plan on how to develop gathering spaces to promote and facilitate a welcoming environment.

Project 2: Create worship sites that practice radical hospitality.

Project 3: Create a system that engages & nurtures new members to be missionary disciples.

-------------———————----- Priorities A, B & C Drive Priority D----------------------------------------

 

Priority D: Buildings and Capital Needs: Growth, Engagement, Participation, Community Impact

Goal: Create/establish necessary space for our parish’s spiritual and practical needs; to include worship sites and gathering spaces, faith formation space, and office space by 2022.

Goal Owner: Pat Brandel

Project 1: Identify impact on facilities of parish spiritual and practical needs by January 2020.

Project 2:  Identify renovation & operating cost for facilities identified in project 1.

Project 3: Create Construction Plan

 


 

Update 10/06/19

SFA Parish Mission Planning

The Process Steps

Step 1             Assessment – Health of Leadership Survey

All ministry area leaders, parish and school staff, board members, council/committee members, catechists, teachers and the parish mission planning (PMP) team members complete the Leadership Survey regarding their perception of the parish’s, the school’s, and their own efforts in reference to evangelization, discipleship, leadership, and community impact.

 

Step 2             Assessment – Operational and Ministry Checklists

Appropriate personnel/school personnel are assigned the duty of filling out various checklists associated with parish and school operations and ministry areas.

 

Step 3             Assessment – Parish and Community Data Sheets

The PMP team will review their community and parish demographics, school and religious education enrollment. The team will identify observations in areas of youth, faith, contributions, and activity.

 

Step 4             Assessment – School and Parish Planning: Key Recommendations

The PMP team will review the School and Parish Planning: Key Recommendations document and determine which goals in this plan will be a focus in the development of the Parish Mission Plan.

 

Step 5             Observations/Analysis

The PMP team compiles the lists developed in steps 1 through 4. This list should be no longer than twenty items.

 

Step 6             Prioritization, Classification, Alignment and Mobilization to Mission

The items listed in Step 5 are prioritized. The top three to five priority items are assigned under the following categories by the planning team: Enabling Evangelization, Empowering Collaborative Leadership, Expressing Abundant Sundays, and Equipping Spiritual Maturity.

 

Step 7             Set Goals

The PMP team takes the list developed in Step 6 and transforms the three to five priority items into goal statements. The goals are concise statements of what the parish and/or school will do over the next one to three years to accomplish evangelizing, forming disciples, and impacting the community in which the parish and school are located. The goals and corresponding action steps are to be SMART: Specific, Measurable, Achievable, Results-focused, and Time Bound. The goals are put into the appropriate categories of GROWTH, ENGAGEMENT, and COMMUNITY IMPACT. It is recommended that no more than three to five goals be identified.

Step 8             Action Steps

The PMP team defines a set of action steps for each of the goals identified by: clearly stating each step, identifying the metric or evidence that will be used to show completion of the step, identifying the person(s) responsible for carrying out the step, identifying the human and financial resources necessary to complete each step, and defining the start and completion date for each step.

 

Step 9             Implementation and Periodic Evaluation

First, set the date to implement the plan according to the plan’s action steps. Make sure those responsible for the steps actually start work implementing the steps when they are scheduled. Communicate the start of the actions step(s) to the appropriate oversight body and/or constituents. Second, establish a plan evaluation process and schedule. Third, report the progress made toward the plan’s implementation to the appropriate oversight body and/or constituents according to the agreed upon schedule.

 

SFA Parish Mission Planning - Data Considered 

  • Data Compiled by SFA Parish and Roncalli Regional School:
  • Information and observations from our Vision 2020 planning process.
  • Any applicable information gathered during the regional school feasibility study.
  • The Facilities Repair/Renovation study which was presented at our 2018 parish annual meeting and in the bulletin.
  • The Facilities Operating Costs study which was presented at our 2019 parish annual meeting and in the bulletin.

 

  • Health of Leadership Survey (see Process Step 1)

 

  • Operational and Ministry Checklists (see Process Step 2)

 

  • Parish and Community Data Sheets (see Process Step 3)

 

  • School and Parish Planning: Key Recommendations (see Process Step 4)

 


Update 9/29/19

SFA Parish Mission Planning - The “What, Why, & Who”

Submitted by: Pat Brandel

This is number four in a series of articles published in our bulletin related to Parish Mission Planning. You can find the three prior articles posted on our parish website under “Parish Mission Planning”, or obtain a hard copy from the front desk at the parish office.

 

Introduction:

What is Parish Mission Planning?

Innovative and enduring planning process designed to continuously improve our ability:

To be missionary disciples striving to lead all people to the Kingdom of God.

Driven by living out our common mission:

To foster households and communities of discipleship through the mission and ministry of the Catholic Church.

Begins by asking:

“How do we impact the communities in which we dwell?”

 

Why are we doing this?

As a continuation of Bishop Ricken’s Disciples on the Way, Parish Mission Planning is designed:

To align and mobilize our parishes, schools, and ministry efforts with our diocesan vision, mission, and cultural values.

Parish Mission Planning begins a new era of planning designed:

To inspire cultural change at the parish and school level in how we fundamentally approach “planning.”

At the end of the day it is about:

Changing minds and hearts in how we think about planning and our mission!

 

With Jesus Christ and through the mission of the Church, we move:

  • From scarcity to abundance
  • From maintenance to mission
  • From programs to people
  • From inward to outward focus

 

Who:  The following parishioners assisted in this process:

SFA Parish Mission Planning Team

Michelle Peters, Jerilyn Gill, Randy Miller, Pat Brandel, Connie Heinzen, Joe Pozorski III, Bill Censky, Rita Knowles, John Stelzer, Brian Cvetezar, Sue Krueger, Steve Thiele, Judy Denor,  Fr. Doug LeCaptain, Mike Townsend, Taylor Geiger, Barry Metzentine (GB Diocese), Kevin Wilke

Thank you!


Update Aug. 11, 2019

Submitted by Pat Brandel 

At our January 2019 parish annual meeting, we had provided an update on the process for a regional school. Also stated was that the parish mission planning process would be relaunched at the conclusion of the regional school feasibility study stage. As you have probably seen in the bulletin during the past few weeks, the feasibility study concluded so we are now able to go back into our parish planning. This article is intended to give you a flavor of the process that the planning team will follow over approximately 90 days. It is adapted from a typical mission planning process recommended and supported by the Diocese of Green Bay. 

We have started the planning with gathering of data using two tools: 

  • One is a survey distributed electronically July 24th to Pastoral Councils, Finance Council, Board of Education, Commissions, Deacons, teachers and various other ministry leaders. 
  • The other tool is called a ministry checklist. Each one of these 12 checklists deals with a different facet of parish life or operations. Examples being Worship, Social Justice, Education, Parish Financial & Management Services, etc. These were completed by the lead person in each of the areas. 

The above tools will be combined with: 

  • A diocesan purchased software titled “Mission Insite” which allows us to dive deeper into the sacramental and demographic make-up of our parish and surrounding community. 
  • Information and observations from our Vision 2020 planning process. 
  • Any applicable information gathered during the regional school feasibility study
  • The Facilities Repair/Renovation study which was presented at our 2018 parish annual meeting and in the bulletin. 
  • The Facilities Operating Costs study which was presented at our 2019 parish annual meeting and in the bulletin. 

The next steps will take the parish mission planning team through analysis and discernment to arrive at the top 10-20 possible areas of needed emphasis and eventually arrive at 2-5 key areas (priorities) we need to concentrate on over the coming 5 years. This will also be the point where we can estimate costs of implementation as well as impact on facilities. This planning process will necessarily, and prayerfully, consider the use of all our buildings. 

During this process we will be communicating with you, our fellow parishioners, as well as multiple other people at the diocesan, regional and local level to obtain opinions and input. We hope to include at least one, hopefully more, town hall style meetings. 

Final recommendations will be made by the Pastoral and Finance Councils to Fr. Doug. He will then carry the recommendations forward to the Diocese, ultimately Bishop Ricken. 

Our aim is to have a comprehensive faith based plan covering the next 2-5 years and to launch a combined campaign to include the regional school, the Diocese and St. Francis of Assisi Parish as we move forward. We anticipate having our planning recommendations available for review and approval by late September or early October 2019. 

We are excited about the opportunity this mission planning process will afford as we look to the current and future needs for our parish, school and community in which we dwell.

Click here to view/print the 8/11/19 Update


SFA Parish Mission Planning February 4, 2018 Bulletin

Pastoral Plan—Vision 2020 Building & Grounds Committee Report

Submitted by Pat Brandel 

Greetings! The following information regarding our Building and Grounds committee presentation on our current facilities was shared at our annual parish meeting.  Our next steps are:

  • to review this information with our Vision 2020 committee.
  • consider it in context with all of the other data we have gathered, including the impact of information from the Diocesan study on catholic schools.
  • obtain estimates on any new construction ideas which have been advanced.
  • finally prepare recommendations for our Councils/Board and Fr. Doug. 

Please remember that this is a significant portion of this particular presentation but it does not contain all information presented. If you wish to see the complete video recording and slideshow of the annual meeting, please go to our website, www.sfamanitowoc.org, and click on the links. Additionally, we do have copies of the slideshow available at the parish office. Thank you.

 Click here to view/print the 2/04/18 Update - Vision 2020 Building & Grounds Committee Report 


SFA Parish Mission Planning January 27, 2019 Bulletin

Facility Operating Costs - FACILITIES COST ANALYSIS

Submitted by Pat Brandel 

At the January 17, 2019, parish annual meeting, a presentation was made by Kevin Wilke as representative of the Facilities Cost Analysis team. The members of the team were: Jerilynn Gill, Kevin Wilke, Deanne Kuenzi, Mike Miller and Pat Brandel. The team’s purpose was to prepare an analysis of annual building operating costs to complement the 2017 Building and Grounds committee report on significant building renovation/improvement costs. 

We have repeated the information from last year’s annual meeting from the 2017 Building & Grounds Report for the Renovation/Improvement Needs column. Included in the Total Annual Costs column are items such as utilities, insurance, maintenance, snow removal, etc.  There are two buildings with brackets ( ) around the number. These show a profit as a result of the rent we receive being higher than the building’s annual cost.   Note: Calvary is not included as its operating costs are tracked in a separate corporation.

Thank you and please feel free to contact me with questions. Pat Brandel at [email protected]

To see the entire presentation with all the slides and to view the video of the meeting, please go to the St. Francis of Assisi Parish website: sfamanitowoc.org and click on the link.

Click here to view/print the 1/27/19 update - Facilities Cost Analysis